GARO will review your record to confirm that you’re nearing completion of your program. Once all signatures are obtained take the Request for Oral Form to the Graduate Program Assistant so she can check for completeness and make a copy for our records. This information includes registration for attendance at the ceremony, info about gown rental and parking, and options for receiving your degree by mail or pick-up. Your thesis or dissertation will be placed in the University of Victoria’s electronic collection, UVicSpace. Member signatures may be acquired in any order, except that the supervisor s must sign first, and the graduate advisor last. Questions should be addressed to the GSS. The room is then cleared of all spectators and the candidate, while the committee confers and comes to a decision.

Notice of examination will be communicated to all faculty members involved and to each academic unit at least 5 working days prior to the date of the examination. You may be able to make formal arrangements with Accounting Services for payment later. If you are withholding your thesis , the UVic librarians will manage the withhold process through UVicSpace. Return to global menu. You must also submit a copy of the thesis approval form to your supervisor at the time of your examination.

Your name will be added to the convocation list for review and approval by the Faculty of Graduate Studies and Senate. Return to secondary navigation. An application fee is assessed and is payable immediately, by credit card only.

Oral examinations – University of Victoria

If you are completing your degree requirements this year, be aware that the university has several rules governing the degree completion and graduation process. That the dissertation or thesis is acceptable as presented and the oral defense is acceptable.


uvic thesis defence schedule

The student and all supervisory committee members are normally expected to be present schedkle the oral examination either in person, or virtually. Google Scholar and other search engins regularly crawl UVicSpace, to share your work with other scholars in your field.

uvic thesis defence schedule

GARO will complete two full evaluations of your record to confirm that you have met all program requirements. Skip to primary navigation. The date for reconvening shall be no later than six months from the date of the first examination. Skip to page content.

At the defense you will give a 20 minute presentation followed by questions. Complete all corrections as required by your examining and supervisory committees. Skip to global menu. Skip to primary navigation. The proxy must be a member of the Faculty of Graduate Studies. Return to global menu. In that case, you must submit a new application through MyPage, including a full application fee. The primary supervisor shall oversee the revision of the project.

Skip to secondary navigation. Once the External Examiner has been selected, no further communication regarding the student or the dissertation should occur between the External Examiner and uvicc supervisor, committee members, or student prior to the oral defense. Some of them are your responsibility. Normally the committee members and External Examiner are located on campus and no travel or postage expenses are necessary.

Oral defence – University of Victoria

Contact your graduate secretary if you have questions about your department’s process. In this case, the committee shall make a written report to the Dean of Graduate Studies within 14 calendar days of the date of the oral examination outlining the reasons for this decision.


After consultation with the candidate, the maximum length of time permitted for the revision shall be set by majority vote of the committee, but shall not exceed one year from the date of the oral examination. Your academic record will be reviewed to confirm that your program requirements have been or will be met within that term.

Skip to secondary navigation. In the event that a faculty member is unable to attend in person or virtually, the member is expected to provide questions for the examination, and is responsible for finding a proxy to attend the examination and ask the questions of the candidate.

Thesis and dissertation

Return to primary navigation. CPFA Ancillary fees will be assessed for the term. If you want additional copies bound, please give them to the Graduate Program Assistant along with the required copies.

The external examiner must be from outside of the university. UVicSpace is like a virtual shelf of published theses and dissertations on the library website.

Oral examinations are open to the public.

Workshops and support There are a number of workshops to help you with your thesis preparation, writing and management. You must apply to graduate before the Graduate Admissions and Records Office can proceed with setting up your Oral Exam.